Pack 362 Position Descriptions and Estimated Time Commitment Figures

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Executive (______________________) - Overall head of the program.  Must sign the re-charter paperwork.

 

TIME: < 1 Hour / Year

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Chartered Organization Representative (______________________) - Liaison between the sponsoring organization. 

 

Co-ordinates with the sponsoring organization for Scout Sunday (typically the first Sunday in Feb)

 

Co-ordinates with the sponsoring organization for the service project.  Usually a clean-up up effort in early April.  Has typically arranged for lunch to be provided.

 

Signs all leadership applications.

 

Must sign the re-charter paperwork.

 

TIME < 5 Hours / Year

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Cubmaster (______________________) - Provides direction for the annual program.  Sets the calendar for the activity year during the proceeding summer.  Advises the Scheduler, Pack Leadership, and Cub Scouts of the calendar and any subsequent changes.

 

To the extent possible will publish by August of each year a calendar of monthly Pack activities that will run from September through April.

 

Sample Calendar for Pack Events:

[SEPT - Pack Meeting Kick Off]

[OCT - Pack Meeting or Other Activity]

[NOV - Pack Meeting or Other Activity]

[DEC - Pack Meeting - Hand out Pinewood Derby Cars]

[JAN - Pack Meeting/Other Activity]

[FEB - Scout Sunday at Faith First Sunday of FEB]

[FEB - Blue and Gold Banquet Set-up 10-11am]

[FEB - Blue and Gold Banquet 6-8pm]

[MAR - Pinewood Derby Set-up 6-8pm Friday Night]

[MAR - Pinewood Derby 8am - 12pm Sat]

[APR - Faith Service Project 9am to 12noon]

 

Key Steps During the year:

[JUL - Reserve Ritter Lodge for Winter Camp through Council]

[AUG - Finalize calendar, School Flyers for Scout Night, New Cub Scout Books Stocked]

[SEPT - If any sign-up sheets are needed (winter camp) bring them to each Pack meeting]

[OCT - Arrange for and book entertainment for the Blue and Gold Banquet]

[NOV - Pack Meeting or Other Activity]

[DEC - Pack Meeting - Hand out Pinewood Derby Cars]

[JAN - Pack Meeting/Other Activity]

[FEB - Ensure entertainment for B&G is confirmed, Ensure Ordering Pinewood Derby Cars for March, confirm with Rick Hoover that he is available, have the Pinewood Derby Concession stand item sign up sheet available at Blue and Gold, send reminder about the same prior to B&G]

[MAR - Pinewood Derby Set-up 6-8pm Friday Night]

[MAR - Pinewood Derby 8am - 12pm Sat]

[APR - Faith Service Project 9am to 12noon]

 

Summer programs - Will advise Pack membership of summer offerings in terms of outdoor activities that will be available through the Council.  Usually will organize some Pack event in July (ie. A camp out or swim party or hike)

 

Sept Pack Meeting/Scout Night - This is an important event where a Pack meeting is held to review some of the mechanics of Pack operations.  Prior to this meeting a simple flyer is developed and handed out per school guidelines by the East Hanover School District (see East Hanover Elementary School Liaison below).

 

Sends out Pack meeting event reminders via email no later than two weeks before.  These reminders contain all necessary information needed for the efficient operation of the Pack.  This notification will also contain a reminder to Den Leaders and parents that all advancement items must be received by the Cubmaster no later than 1 week before the Pack event date.  The Cubmaster then forwards the advancement items are forwarded to the advancement chair.

 

Obtains a tour permit from the Council Office by faxing the tour permit to the council office no later than two weeks before the scheduled event.  A tour permit is required for all Pack events outside of the community, school district, or immediate area. 

 

Makes sure new books are obtained for the start of the Program each September.  Estimates the number of books needed and forwards this information to the Advancement Chair in August.

 

(Optional) New t-shirts for each paid new membership application and new leadership application.  Purchased through Moore Graphics - minimum order of 12. Additional t-shirts can be purchased for $5.00 each.

 

Signs all new Cub Scout applications.

 

TIME < Average 5 Hours / Month

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Committee Chair (______________________) - Oversees the program.  Signs all leadership applications.  It is best that the Committee Chair is a person with regular contact with the Cubmaster.  TIME < 5 Hours / Year

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Den Leaders and Assistant Den Leaders (______________________) - Conduct bi-weekly meeting from Sept to April.  Ensure two-deep leadership occurs at all Den meetings.  Works with parents to ensure advancement goals are met.  Are responsible for purchasing necessary supplies as needed to be reimbursed by the Treasurer.  Turns in township building keys directly to the township at the completion of their tenure. TIME < 30 Hours / Year

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Pack Trainer (______________________) - Operates the first Tiger Den Meeting of each year.  This den meeting will occur AFTER the Sept Pack Meeting.  Parents, the Pack Trainer and the Cubmaster are present. The Cubmaster must canvas for a leader in this group.  If no leader is obtained, there will be no Tiger Den - or operations of the Den will be post-poned until a leader is found. TIME < 5 Hours / Year

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Township Liaison (______________________) - works with the township staff to schedule the rooms for the meetings for the coming year.  Works with township staff and leadership to make sure township facility keys are returned to the township when a leader resigns. Works with township staff and leadership to make sure township facility keys are obtained for new leadership.  Works with the Cubmaster to arrange the required tour permits are obtained for Pack events that occur outside the immediate area of Grantville.  Tour permits are then submitted to the council office at least two weeks prior to the event date. Contacts the township in advance of Pack meetings and events located at the main township building to obtain the Pack and U.S. Flags from storage.  Makes sure the Pack has recruitment information listed in the East Hanover Township Newsletter.  TIME < 1 Hours / Month

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East Hanover Elementary School Liaison (______________________) - Works with the Cubmaster to develop a flyer that is to be distributed to boys in grades 1 through 5 within 1 week notice of the first Pack meeting of September.  This usually means that the flyer must be developed and dropped off to the principal by the last week of August using the procedures specified by the school at that time.  Ensure that a recruitment booth is staffed for school open houses. TIME < 5 Hours / September

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Advancement Chair (______________________) - Must be on the Scout Store Account.  Is in receipt of advancement notices from the Cubmaster and obtains advancement items from the scout store and fills out required Council paperwork / forms.  All advancement items should be bagged and tagged with the boy's name and delivered for distribution by the Cubmaster at Pack events.  The Advancement Chair also will obtain other items as needed - especially new books in September. Delivers Council Blue Cards to change signatures on the scout store account as needed.  TIME < 2 Hours / Month

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Treasurer (Committee Member: (______________________)) - Responsible for adding or removing people from the Scout Store account (via the Council Blue Cards).  Receives all memberships dues payments and keeps a log of the members that have paid. Receives fundraising monies from the members and keeps a log of all the members that have paid.  Reimburses leadership of expenses (pinewood derby cars, etc.) provided there is a receipt.  Brings a cash drawer to the Pinewood Derby event to make change for the snack bar.  Brings the Pack check book to the Blue and Gold event to pay for the entertainment. TIME < 2 Hours / Month

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Secretary (Committee Member: (______________________)) - Receives applications from leaders and cub scouts and keeps a tally of the Pack roster.  The tally should be kept in an electronic format and MUST include email addresses. Makes this roster available to leaders as needed.  Always provides the Cubmaster with the most current email address list.  Den leaders are expected to keep the Secretary informed of any changes to the roster.  The Secretary will attend the related re-charter meetings held by the council. In mid-October, finalizes the Pack roster and makes plans to enter the new roster via the BSA electronic re-charter program.  Attends the council re-charter event related to this. Obtains necessary signatures on the re-charter paperwork, cub applications (Cubmaster), and leadership applications. TIME < 2 Hours / Month

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Blue and Gold Banquet Chair or co-Chairs (______________________) - Will take the lead in making sure that supplies are purchased for the Blue and Gold Banquet (typically seating for 100).  Supplies include cups, plates, flatware and napkins, table runners.  Reviews Den rosters in order to prepare for the correct amount of covered dishes. 

 

Researches, plans for, and books entertainment (magician, zoo america, puppeteer, etc.) for the event.  The entertainments should be for approximately 4- 45 minutes). Treasurer will bring the Pack checkbook to pay for this event.  In the past approximately $200 is paid for this service.

 

Develops the Program for the event.  Has enough copies made for the event on yellow paper for the number of attendees.

 

There should be Order 'Arrow of Light' Cake (pictures of past cakes are available on the website)

 

TIME < 10 Hours / January and February

 

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Pinewood Derby Chair (______________________) - Coordinates this event by ensuring the Pinewood Derby track along with the Pack Flags are placed into the main township building room on the Friday that the track is to be set up. 

 

Prepares and coordinates the food sign-up sheet for families to bring food items to be sold the concession stand the day of Pinewood. This sign-up sheet is passed around during blue and gold and returned to the Pinewood Derby Coordinator.

 

Orders the trophies for this event.  This has been done from Dinn Brothers in the past. (store.dinntrophy.com) Enough trophies need to be purchased for the number of dens that will be represented. The track has 5 lanes so 5 cars is the maximum size of a trophy group.  Small Dens can be grouped together to make a more complete racing group (ie. Bears with Wolves).  Bottom line is that an ample number of trophies should be ordered once the total number of Pack members is divided by 5 PLUS another set of three trophies if the ODD fellows group is to race. 

 

Three (3) small trophies of the same size should be ordered indicating: 1st, 2nd, 3rd in the Den with the year listed (Example: 1st Place Den, Pack 362 Pinewood Derby, 2008)

 

Three (3) larger trophies of increasing size should be ordered for the overall winners indicating: 1st, 2nd, 3rd in the Pack with the year listed (Example: 1st Place Pack, Pack 362 Pinewood Derby, 2008)

 

Contacts the racing scoring coordinator initially in September to advise him of the date of the Derby and then again in late Feb or early March to remind him of the date.  Contact info below.  It is very important that Rick be present.

 

Rick Hoover

Home Address: 1102 Manada Gap Rd

Grantville, PA 17028

Home: ( 7 1 7 ) 4 6 9 – 0 4 5 6

 

The Pack conducts a Food Drive the day of the Pinewood Derby. Families bring one non-perishable food item to contribute to this effort. Donations received will go to the Grantville Area Food Pantry. This position coordinates the collection of these items and delivers them to the Grantville Food Pantry.

 

TIME < 10 Hours / February and March

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Fundraising Chair (______________________) - Coordinates mandatory fall popcorn fundraiser.  As part of their membership commitment, all boys are expected to sell $75 worth of popcorn during the Fall popcorn sale.  Boys who do not participate in the Fall popcorn sale are expected to contribute $25 to the pack in lieu of their participation in the sale.

 

Coordinates optional Spring popcorn fundraiser. Spring popcorn sale is optional for the boys.  Boys who do participate will have the funds from their individual sales ear-marked for their own use for pack activity costs such as camp, dues, etc.  Unused individual account funds stay with Pack 362.  Boys currently registered with Pack 362 that transfer to another Pack can request that their individual account funds be forwarded to their new Pack.  Funds dispersed in this way will be paid directly to the Treasurer of the new Pack.

 

Makes related announcements at Pack events related to this effort.  Distributes or otherwise makes available required forms.  Works closely with Pack Treasurer to ensure that all related funds are received and forwarded to the Treasurer.  Ensures fundraising procedures are followed.  All monies are due either when the order form is turned in OR when the items are picked-up payable to Cub Pack 362 and should be delivered to the Treasurer. TIME < 2 Hours / Month

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Webmaster (______________________) - Receives annual Pack and Den calendars from Cubmaster and publishes on website. TIME < 2 Hours / Month

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Parents - Cub Scouts and Parents are ultimately responsible for making sure advancement requirements are met.  Parents will be responsible for making sure two-deep leadership occurs at all meetings.  At least two adults MUST be present at all meetings.  If this requirement is not met, the meeting will be cancelled.

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